Main role
The event logistics coordinator plans, organises, and supervises all the material, human, and technical resources necessary for the successful execution of an event. They work closely with project managers, suppliers, service providers, and internal teams to ensure that every stage runs smoothly, respecting deadlines, budgets, and safety standards.
SIMILAR JOB TITLES
Event Logistician
Job tasks
- Identify and select the necessary material resources (furniture, technical equipment, signage, security)
- Manage the transportation, installation, storage, and inventory of equipment on site
- Plan transport logistics and access, taking into account venue constraints
- Coordinate service providers, suppliers, and technical teams (assemblers, technicians, stage managers)
- Develop the event layout plan and have it approved by stakeholders (security, management)
- Supervise the setup, running, and dismantling of the event, ensuring follow-up and resolving unforeseen issues
- Act as the point of contact for technical or logistical problems, make urgent decisions, and contact necessary providers
- Ensure the venue is restored and that deadlines for handover are respected
- Manage stock, equipment returns, and post-event administrative follow-up
Required skills
Organisation, anticipation, stress management
What you need to learn/master
Logistics, project management, safety
- Level of qualification: Bachelor Year 3 (3 years of post-High School education)
Career opportunities & progression
The event logistics coordinator is sought after in event agencies, hotels, convention centres, companies, local authorities, and associations. They can progress to roles such as logistics manager, event project manager, general stage manager, or technical manager.
